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C B O O CENTRE Opp: Sharada Vidyalaya, Kodialbai, Mangalore - - 575 003
APPLICATION FORM FOR BOOKING SEMINAR HALL / SILVER JUBILEE HALL
1. Name & Address of the Party booking the hall
Tel . No. ( O ) ( R )
2. Nature of Programme / Function
3. Name of the Hall Requested For Seminar Hall Silver Jubilee Hall
4. Day & Date of the Function Day: Date:
5. Timing of the Function:
Morning : 8.00 a.m. to 2.00 p.m. Evening : 4.00 p.m. to 10.00 0.m. Morning : From a.m. to p.m. Evening : From a.m. to p.m.
6. Additional Facilities Required at extra charge 1. Electrical Decoration 2. Sound System 3. Stage Settings 4. Others (specify)
7. Amount paid towards booking including Security Deposit Rs.
Paid on
I am / We are agreeable to abide by the terms and conditions and rules governing hire of hall and other facilities prescribed by CBOO Centre a copy of which has been provided to me / us.
Date: Signature
Terms & Conditions governing hiring of Halls in CBOO CENTRE
The person hiring the hall shall pay full charges towards hall rent and other amenities at prescribed rates in advance at the time of booking the hall and also pay a Security Deposit of Rs.1000/- [ refundable]. The hall should be used ONLY for the purpose for which the booking has been made. After the hall is taken possession, it is the responsibility of the hirer to ensure that all fittings, lights, fans, chairs etc. are kept in tact and not damaged during the function. If they are found missing or damaged, the hirer will have to pay the compensation for the damages. No nails should be hit on the walls or stage. Gum or gum tape on the walls, windows, grills or ceiling of the building are prohibited. The hirer should keep the hall clean. The hall should not be used beyond the time agreed at the time of booking. For any reason, use of hall beyond 11.00 p.m. will not permitted. For all the items brought by the hirer, he/she alone will be responsible. Cooking is NOT permitted in the building. Decorative electrical lights can be used at the hall ONLY with the permission of the CENTRE and such arrangement is permitted only if the services of the approved electrician of the CENTRE are availed. For video photography prior permission of the CENTRE should be obtained and for this, power consumption charges at prescribed rates will have to be paid separately. Food items left over, plantain leaves used for serving the food, disposable plates/cups/glasses should not be thrown at the premised of the building; they should be put in the dust bin at the main road. Use of alcoholic drinks in the building premises is strictly prohibited. If any item supplied by the CENTRE or provided in the hall by the CENTRE is damaged or lost, the value thereof will be deducted from the security deposit. If the value is more than the security deposit the hirer will be liable to pay the differential amount. Vehicles should not be parked on the approach roach to the CENTRE. Hirer should ensure that the vehicles pertaining to his group / guests entering the building premises will not affect the free movement of other vehicles. In the ground floor only two cars belonging to the VIPs of the hirer can be parked in the area earmarked at the parking lot. The Hirer should ensure that water and electricity are not wasted by his party/ guests. Before occupying the hall, the original receipt issued by the CENTRE at the time of booking should be produced before the caretaker for scrutiny. Complaints, if any, may be given to the Secretary, CBOO CENTRE. Cancellation of Bookings: In the event of cancellation of booking before one month of the scheduled date of the programme/ function, 10% of booking charges and, in case of cancellation before one week of the scheduled programme / function 25% of booking charges will be forefeited. Generator Charges: No separate charges for generator will be levied. However, in case of its use, actual fuel charges at the rate of Rs.100/- per hour will be charged. In case additional Generator is required, the CENTRE reserve its’ right to permit only if it is provided by an approved electrician of the CENTRE. Refund of Security Deposit: The Security deposit will be refunded in full if there is no damage caused to the building/ fittings/ furniture and fixtures, non-use of generator / video. The refund can be claimed after 3 days from the date of the function. In case of damages caused, the estimate of damages caused by the Managing Committee will be final and binding on the hirer. No claim for Security Deposit will be entertained after 30 days from the date of the function. Co-operation of the hirer is solicited in all matters and especially in maintaining cleanliness and timings. The decision of the Managing Committee will be final regarding any conditions governing the use of facilities available at the CENTRE.
Rent and Charges for various amenities w. e. f. 6th March 2003
Note: a] A concession of 50% in hall rent will be extended in respect of all the functions of the family of the members such as father, mother, sons, daughters, sisters and brothers.
b] In the case of functions of AIBOC, only maintenance expenses may be charged.
c] In the case of affiliates of AIBOC and other Central Trade Unions, a concession of 25% in hall rent may be extended |
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